PRIVACY NOTICE

January 1st, 2020

The following Privacy Information is being provided to you as outlined in the General Data Protection Regulation. It is intended to inform you of how the Personal Information you provide to 29th Dublin Blackrock Scout Group (The Group) will be used, by whom and for what purposes. 

The Group processes personal information to administer and conduct Scouting related activities. This includes volunteer and youth membership, Scout Group registrations, events, disciplinary processes, communications and notifications of Scouting events, Scout Group fundraising activities, training activities and compliance related requirements (i.e. Garda vetting and insurance).  We will never share your information with third parties for any purpose without your consent unless legally required to do so or in the case of protecting members safety.

Contact Details

If you require any information regarding Data Protection and how your data is processed by the Group, please contact the Group Leader on groupleader@29thdublin.org. If you do not have access to email you can request the Group Leaders mobile number from any Scouter in the Section your child(ren) is involved in. If this is not possible you can post your question to:

Group Leader
29th Dublin Blackrock Scout Group
Blackrock Scout Den 
Tobernea Terrace
Blackrock
Co. Dublin
A94 W1H9

Scouting Ireland Membership 

Scouting Ireland is the National Governing body for Scouting in Ireland and the Group is registered with it to provide Scouting to Youth members in our area. Scouting Ireland uses a centralised electronic database for processing adult volunteers and youth membership registrations.  The Group has access to the database and enters the relevant information from each of their members onto this system. 

Who is the data controller for my data?

The Group and Scouting Ireland are Joint Data Controllers of the Personal Data used for membership registrations. Scouting Ireland can be contacted at the details above. Your Scout Group can be contacted directly or by emailing your Scout Group’s Secretary

Who is the Data Protection Officer for Scouting Ireland and the Scout Group?

Your Scout Group Secretary will be able to provide you with contact details for the person within your Scout Group with responsibility for coordinating Data Protection.

You can contact Scouting Ireland’s Data Protection Officer at:

Telephone 01 4956300 or
Email dataprotection@scouts.ie

if you have any questions or wish to make any request in relation to your personal data.

What is the purpose of processing my Personal Data?

The purpose of processing your Personal Data is that it is necessary in order to register and maintain your membership with the Scout Group and Scouting Ireland.

The purpose is also to keep you informed of Scouting events and fundraisers.  Scouting Ireland will only use your personal data for this second purpose if you have provided your explicit consent for this purpose.

Will anyone else receive a copy of my Personal Data?

Your Personal Data can be accessed by certain members of the Group Council, County Boards, Provincial and National Teams as well as appropriate staff members of Scouting Ireland, including National Administrative function, in National Office. This will be done in accordance with Scouting Ireland data protection policy only. 

In the event of an injury or insurance claim, details of your claim which will include your Personal Data will be passed to the Scouting Ireland’s Insurance underwriters.

Where is your Personal Data stored?

Your data will be stored electronically in line with current GDPR requirements on the Scouting Ireland Membership Management System and held locally by the Group using Google GSuite, please see Google Privacy Policy.

How long will your Personal Data be stored for?

Your Personal Data will be held for the duration of your Membership and it will be deleted by us in the event that you withdraw or resign your Membership or you are removed in accordance with the Scouting Ireland Rules and Constitution. However, we may retain your Personal Data after your Membership ceases if we decide that it is strictly necessary to do so in the circumstances in accordance with our data retention policy.

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